ISS1 2019

Reservist Magazine is the award-winning official publication of the United States Coast Guard Reserve. Quarterly issues include news and feature articles about the men and women who comprise America's premier national maritime safety and security

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Page 37 of 67

How to get your OER right the rst time If you're a reserve officer, you may recognize my name. I manage the reserve OER system. I validate all reserve OERs. I am the last place all reserve OERs go before they are turned over to Military Records. I am required to understand the rules and regulations of the OER—for both active duty and reserve members, since I also manage reservists on EAD and long term ADOS. I'm the one who enters your OER into DA, and I make sure the board knows your OER is valid. So why write this article? Over the past year, I have reviewed roughly 700 OERs and, unfortunately, almost 75 percent of them had some challenge that needed to be addressed before validation. My goal is to reduce mistakes that aren't in line with OER policy and eliminate dozens of emails between my office, the member and their command. By refreshing the officer population on the basics of policy, we can save all these people a lot of man hours. This article is just giving you common issues, definitely read the official policy found here: • COMDTINST M1000.3 (series), Ofcer Accessions, Evaluations, and Promotions Manual • PSCINSTM1611.1(series), The Coast Guard Ofcer Evaluation System Procedures Manual • COMDT COGARD Washington DC 141017 Nov 18, ACN 125/18 - Prohibition of gender specic pronouns and names on evaluation reports and announcement of one-page OER You can always send questions to the RPM-1 OER inbox at: � — Submitted by Lt. David Holden, PSC RPM-1 (OES) Demographics All written portions of the OER need to avoid demographic information. But what does demographic information mean? Demographic information includes anything (outside of block 1) that a board can read and learn something about you, which identifies your demographic and could provide potential for bias. Questions like: What is your name? What gender are you (avoid using him/her/hers/his)? What's your marital status? What color is your skin? What's your civilian job? Do you have children? Are you [insert religion]? Are you of [insert country] decent? Are you under pending litigation (like DUI)? Do you have medical issues? (The same goes for anyone referenced in your OER.) Our goal is to make sure your demographics don't affect the process, so if we see that in your OER, we'll return it for corrections to prevent that. RESERVIST MAGAZINE THE MORE YOU KNOW Here are the top 5 things to remember before sending your OER. ➊ BLOCK 5a: If you are a Reporting Officer, mark that you "Concur, Do not concur, or RO is supervisor" in block 5a. To get your comparison scale from Direct Access, and mark that you provided it to the reviewer. (Comparison scale = log on to DA; click Self Service; Employee; View; Off Comparison Scale Summary). Roughly 50% all OERs are returned because this is overlooked. ➋ BLOCK 1: Specifically, look at Block 1j, 1k, and 1l. These need to be filled out with counseling date from within the period, a counselor name, and a signature from the member. Roughly 20 percent of all OERs are returned because of these blocks. ➌ BLOCK 1c: Make sure the start date is the day AFTER your end of period from your last validated OER (validated means there is a signature in the top right corner and it is within your EIPDR). The end date should match the occasion for report (biennial due date, RO departure date, etc.). ➍ Chain of Command: All IDPL members O-5 and below need at least one ADPL and one IDPL member in their chain of command, unless they are at a unit with more than 50 percent reserve positions. This can be waived by RPM with appropriate documentation. ➎ Signature dates: When signing, the supervisor is the only member allowed to sign within the period of report and the other members should all sign in chronological order after that (or on the same day). 36 RESERVIST � Issue 1 • 2019

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